Admin panel for holiday apartments
One view of every booking: availability calendar, deposit status, guest details, check-in/check-out and the booking source, whether Booking, Airbnb or direct.
Why a website alone isn't enough
Without a panel, apartment bookings live scattered across WhatsApp, email and spreadsheets, and every sales channel keeps its own calendar.
Bookings from Booking, Airbnb and your own website have to be reconciled by hand to avoid selling the same dates twice.
There is no single place showing deposit status, balance due and guest details before arrival.
Cleaning and apartment preparation are planned from memory, without a list of check-ins and check-outs.
The owner has no idea which booking source actually pays off.
What you see in the panel
- Booking list with stay dates, number of guests and payment status.
- Availability calendar synced with Booking, Airbnb and direct bookings.
- Deposit and balance status for every booking.
- Guest details: contact, party size, special notes.
- Check-in and check-out dates shown on a single timeline.
- Cleaning tasks assigned to a specific check-out.
- Booking source: Booking, Airbnb, own website, referral.
Customer data in the CRM
- Guest first name, surname and contact details.
- Number of people, plus any children or pets.
- Booking source and history of previous stays.
- Notes: late check-in, parking, preferences.
- Marketing consent to get in touch before the next season.
Example statuses
Automations
- Booking confirmation as soon as the deposit is paid.
- Balance reminder before arrival.
- Check-in instructions sent closer to the date.
- Review request after check-out.
Reports
- Number of bookings over a given period.
- Apartment occupancy by month.
- Revenue broken down by booking source.
- Share of direct bookings versus OTAs.
- Average length of stay.
Integrations
- Transactional email (Resend) for confirmations and reminders.
- WhatsApp link for quick contact with the guest.
- Dolibarr or another CRM for invoices and client history.
- Online payments for deposits and balances.
- iCal from Booking.com and Airbnb to keep the calendar in sync.
Related pages
Related articles
See more resources on bookings, CRM and admin panels.
Booking System for Vacation Rentals — When Your Own Website Makes Sense
When it pays off for a vacation rental owner to have their own booking system with a calendar, deposits, and a guest database instead of relying entirely on portals.
Read article Admin panelAdmin Panel for Bookings — Why a Website Alone Isn't Enough
Why a website without an admin panel leaves bookings in chaos, and how a panel organizes statuses, payments, notes, and lead sources in one place.
Read article StrategyHow to Cut Booking.com and Airbnb Commissions with Your Own Booking Website
A step-by-step way to reduce Booking.com and Airbnb commissions: your own booking website, SEO, a guest database, and a commission calculator to check if it pays off.
Read articleFAQ
Does the panel connect the Booking and Airbnb calendars?+
Yes. Availability syncs via iCal, so the same dates will never be sold twice across different channels.
Can I see in the panel who still hasn't paid their deposit?+
Yes. The booking list shows payment status, so it is easy to tell confirmed stays apart from those still awaiting payment.
Does the panel help organise cleaning?+
Yes. Every check-out can generate a cleaning task with a specific date and time, instead of arranging it over the phone.
Can you see which booking source is the most profitable?+
Yes. Reports show revenue and booking numbers by source, making it easier to judge whether SEO and direct booking are worth the investment.
Discuss a panel for apartments
Describe your booking-handling process and I'll show you what a panel tailored to holiday apartments could look like.
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