Admin panel · Car rental companies

Admin panel for car rental companies

Pick-up and drop-off dates, the specific vehicle, documents, deposit and car status — in one panel instead of a spreadsheet and messages.

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Why a website alone isn't enough

Without a panel, fleet availability is checked by hand, and deposits and documents are easy to lose track of as the number of bookings grows.

Vehicle availability is checked by hand in a spreadsheet, which leads to mistakes when dates overlap.

Deposits, deposits and client documents sit scattered outside the booking system.

There is no single place showing vehicle status: available, rented out, in for service.

The history of clients who return to the island isn't recorded anywhere.

What you see in the panel

Fleet view with availability and maintenance holds.
Pick-up and drop-off dates for every booking.
A specific vehicle or car class assigned.
Status of the client's documents (driving licence, ID).
Deposit and payment status.
Vehicle status: available, rented out, in for service, damaged.
Notes on returns, damage and add-ons.

Customer data in the CRM

Driver details and documents.
History of previous rentals.
Tags: returning client, airport client, long rental.
Booking source: landing page, campaign, referral.
Notes on the preferred car class.

Example statuses

New enquiryConfirmedCar handed overCar returnedCompletedCancelled

Automations

Booking confirmation once the deposit is paid.
Pick-up instructions sent before the date.
Reminder about the upcoming drop-off date.
Follow-up after the return asking for a review.

Reports

Number of rentals over a given period.
Fleet utilisation by vehicle class.
Revenue by car and rental length.
Sources of fleet bookings.

Integrations

Transactional email (Resend) for confirmations and pick-up instructions.
WhatsApp link for questions before picking up the car.
Dolibarr or another CRM/ERP for invoices and client history.
Online payments for deposits and the security deposit.
Fleet calendar and service schedule.

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Customer questions

FAQ

Does the panel show the availability of a specific car, not just a class?+

Yes. Availability can work at the level of a specific vehicle or a whole class, depending on the size of the fleet.

Is the security deposit shown separately from the rental deposit?+

Yes. The panel shows a separate status for the deposit and the security deposit, making settlement after the return easier.

Can a car be marked as unavailable because it's in for service?+

Yes. A vehicle's status can be set to in for service, which automatically blocks it in the availability calendar.

Can you see the history of clients returning to the island?+

Yes. The client card shows previous rentals, making it easier to prepare an offer for their next visit.

Discuss a panel for car rentals

Describe your booking-handling process and I'll show you what a panel tailored to car rental companies could look like.

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