Booking system for holiday apartments
For holiday apartment owners, having your own booking system means selling direct alongside Booking.com and Airbnb, with your own calendar, deposits, automated messages and guest database.
Who this system is for
Owners of one or several apartments in Tenerife, Gran Canaria, Fuerteventura and Lanzarote.
Holiday rental managers handling reservations from multiple channels.
Businesses that want to grow their share of direct bookings without dropping the OTAs.
Problems we solve
- Booking.com and Airbnb take a commission, while the owner never builds a guest database of their own.
- Availability is scattered across OTAs, a Google calendar, a spreadsheet and messages.
- Guests keep asking the same things: check-in, parking, WiFi, the deposit, the cancellation policy.
- There is no clear view of deposits, payment statuses and pending reservations.
What the customer can do on the site
- The guest lands on the apartment's landing page from Google or a remarketing campaign.
- They pick their dates, the number of guests and see the key house rules.
- The system calculates the price and asks for the details needed to confirm.
- After payment, the guest receives confirmation and, later, the check-in instructions.
Booking system features
- An availability calendar for every apartment.
- Direct booking with a deposit or full payment online.
- Minimum stay, high season, cleaning surcharges and extra-guest fees.
- Statuses: enquiry, awaiting deposit, confirmed, cancelled, completed.
What you manage in the admin panel
- An occupancy view across all apartments.
- Manual date blocks for maintenance, owner stays and OTA reservations.
- A reservation list filtered by source, status, date and property.
- Notes for cleaning, the property manager and accounting.
CRM and lead management
- A guest profile with stay history and reservation source.
- Segmentation: families, couples, returning guests, enquiries with no payment.
- Follow-up reminders for enquiries left without a deposit.
- A history of messages and marketing consents.
Integrations
- iCal or API with Booking.com, Airbnb and Vrbo.
- Stripe and Redsys payments, or deposit payment links.
- Google Analytics and Tag Manager to measure direct bookings.
- Dolibarr or another CRM/ERP for invoicing and customer management.
SEO benefits
Landing pages targeting phrases such as Tenerife apartment direct from the owner and Gran Canaria apartment direct booking.
Content about the area, the house rules and the benefits of booking direct.
An FAQ answering the guest questions that normally get lost in messages.
A stronger property brand instead of just another marketplace listing.
FAQ
Does having my own booking system make sense if I still use Booking.com?+
Yes. The system can run alongside the OTAs and gradually grow your share of direct bookings, with no risk of suddenly cutting off your existing channels.
Can the calendar sync with Airbnb?+
Yes. Availability can be synced via iCal or API, depending on your scale and channel-manager needs.
Related sectors
See the admin panel for this sector
Statuses, CRM fields, automations and reports tailored to holiday apartments.
A booking system on your island
If you run a business in Tenerife, Gran Canaria, Lanzarote or Fuerteventura, we can tailor the booking system to the local market, seasonality and enquiry sources.
Related articles
See how this works in practice on the WebsiteOK blog.
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I will build a booking system for your apartments with a calendar, deposits, CRM and SEO tuned for direct bookings.
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