Admin panel for tours and attractions
Date, seat limit, language, meeting point and participant list — in one panel, rather than scattered across messages and spreadsheets.
Why a website alone isn't enough
Without a panel, seat limits and participant lists have to be updated by hand after every conversation, which easily leads to overbooked dates.
Seat limits for a given date are updated by hand after messages and phone calls.
There is no single participant list with contact details and payment status.
A weather-related date change means contacting every participant manually.
You can't see which dates and languages draw the most interest.
What you see in the panel
- List of dates with seat limits and the number of people signed up.
- Language option assigned to each date.
- Meeting point shown against every tour.
- Payment status: pending, deposit, paid in full.
- Date confirmation status: open, confirmed, rescheduled.
- Participant list with contact details for a given date.
- Notes on weather, the guide and participants' requirements.
Customer data in the CRM
- Participant details and preferred language.
- Number of people in the booking.
- History of this client's previous tours.
- Enquiry source: landing page, campaign, referral.
- Notes: children, difficulty level, special requirements.
Example statuses
Automations
- Voucher sent automatically after payment.
- Reminder with the meeting point and instructions.
- Alert to participants when a date changes because of the weather.
- Follow-up asking for a review and proposing another attraction.
Reports
- Number of participants over a given period.
- Occupancy of dates and language options.
- Revenue by tour and season.
- Cancellation and rescheduling rate.
Integrations
- Transactional email (Resend) for vouchers and confirmations.
- WhatsApp link for questions before the tour.
- Dolibarr or another CRM for client history.
- Online payments for deposits and full payments.
- Google Calendar for guides and dates.
Related pages
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See more resources on bookings, CRM and admin panels.
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Read articleFAQ
Does the panel keep an eye on the seat limit for a given date?+
Yes. Every date has its own participant limit, and the system can automatically close sales once it is reached.
What happens when a tour has to be rescheduled because of the weather?+
The date's status changes to rescheduled, and an automation can send the new date or instructions to everyone signed up.
Can you see the participant list for a given date?+
Yes. The panel shows the full list of people signed up, along with their contact details and payment status.
Can you track which language options are the most popular?+
Yes. Reports show occupancy by language option and date, which makes it easier to plan the guides' schedule.
Discuss a panel for tours
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